Office Assistant III (School of Science, Health, and Criminal Justice)
Nature of Work:
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This is an advanced classification that performs specialized clerical work of an administrative nature of varied scope and complexity requiring a broad knowledge of standardized policies and procedures, and confidentiality in the disposition of work matters.
Work requires significant independent judgment, problem solving, and decision making skills within prescribed limitations. Interprets guidelines to specific situations that are not covered by policies or procedures. Work includes the maintenance of various record systems, the creation of reports involving payroll, employee, student, departmental records, and statistical data. Work also includes composing routine memoranda, correspondence and written materials requiring knowledge of institutional policies and procedures, scheduling meetings, and making travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees. Occasional supervision and oversight is provided to employees in this classification. |
1. Coordination and planning of SHC events and functions
2. Serve as point-of-contact for SHC, maintain positive customer service to faculty, staff, and students
3. Provide clerical support for faculty and staff including taking meeting minutes, scheduling rooms, organizing documents
4. Assist with budget monitoring and analysis, purchasing, and travel coordination
5. Assist with contract recommendations and overload computations
6. Assist dean with projects, meetings, and everyday tasks
7. Assist dean in building maintenance and technology or equipment needs
8. Assist and monitor in dean’s schedule (appointments, meetings, etc.)
9. Collect and compile faculty packets for evaluations (include their Faculty Information Form, any applicable course evaluation results, etc.)
10. Assist department chairs with course schedule process. Work with the Records and Registration office to ensure accuracy of all course scheduling
11. Course related
a. Collect/maintain current file Faculty Syllabi each semester (1x/semester)
b. Monitor low enrollments with Department Chairs/Dean & Communicate with VPAA office
12. Update graduate course rotation for all graduate courses for the website
13. Marketing
a. Work with College Relations to update website and all program sheets/brochures for all programs
b. Create and/or post slides for kiosk school/WSC announcements (ongoing)
c. Update all display marketing materials for recruitment
d. Manage and post content on school social media accounts
14. Maintain any school memberships and distribute information pertaining to the memberships regularly
15. Software Usage: EMS, Firefly, Concur, WebFocus, Wildcats Online (PeopleSoft), SAP, Microsoft Office
3. Provide clerical support for faculty and staff including taking meeting minutes, scheduling rooms, organizing documents
4. Assist with budget monitoring and analysis, purchasing, and travel coordination
5. Assist with contract recommendations and overload computations
6. Assist dean with projects, meetings, and everyday tasks
7. Assist dean in building maintenance and technology or equipment needs
8. Assist and monitor in dean’s schedule (appointments, meetings, etc.)
9. Collect and compile faculty packets for evaluations (include their Faculty Information Form, any applicable course evaluation results, etc.)
10. Assist department chairs with course schedule process. Work with the Records and Registration office to ensure accuracy of all course scheduling
11. Course related
a. Collect/maintain current file Faculty Syllabi each semester (1x/semester)
b. Monitor low enrollments with Department Chairs/Dean & Communicate with VPAA office
12. Update graduate course rotation for all graduate courses for the website
13. Marketing
a. Work with College Relations to update website and all program sheets/brochures for all programs
b. Create and/or post slides for kiosk school/WSC announcements (ongoing)
c. Update all display marketing materials for recruitment
d. Manage and post content on school social media accounts
14. Maintain any school memberships and distribute information pertaining to the memberships regularly
15. Software Usage: EMS, Firefly, Concur, WebFocus, Wildcats Online (PeopleSoft), SAP, Microsoft Office
16. Other duties as assigned
Required Qualifications: Graduation from High School or educational equivalent, college coursework in Business Administration or related field, and two years of clerical experience.